A lot of people consider writing cover letters to be a chore, but it’s actually a terrific chance to impress your future employer. Look over our tips and the administrative assistant cover letter example below as you write your own masterpiece of persuasion.
- Don’t begin with your name. The hiring manager won’t have trouble finding your signature or reading your name from the top of your resume, which means you can get straight to the point.
- Do use the hiring manager’s name if you can find it. The example below is addressed to Mr. Lyle.” Personalizing the greeting starts you off on the right foot.
- Don’t be too general. Our example mentions building immediate rapport with callers, clients, visitors, and VIPs”; it’s specific and memorable. If she’d just said she was friendly” or good with people,” she’d have been less likely to catch the reader’s attention.
- Do go in with confidence. Our letter writer wrote positively about her best skills. Do the same, and you’ll have a better chance at getting the job you want.
Administrative Assistant Advice
The cover letter examples below for administrative assistants will help you strengthen your application and find a great job. Take advantage of these professionally written samples to build a memorable letter that gets employers’ attention, and helps gets you hired.
Cover Letter Tips for Administrative Assistant
Whether you’re looking for jobs as an Administrative Assistant or across the river, you’ve got to be proactive and diligent with your search. Here are a few tips to help you secure the right position.
1. Take the lead. No one is going to knock on your door and give you an offer. Expect to send out dozens of applications. Be sure to cater your cover letter to each job description, and don’t be afraid to follow up if you haven’t heard back after one week.
2. Network. This is the most important job seeking strategy. Stay active on social media, and keep your professional profile up to date. More importantly, try to connect face-to-face with professionals in your field by attending career fairs and community events. Even though everything is online, a referral is still the best way to get noticed.
3. Always send a thank you. Whether it’s a referral or a tip for your cover letter, make it a point to thank people along the way. Sending a card or a quick email makes a big impression and might even open a door to another opportunity.
4. Remain open to contracts. Temporary jobs as an Administrative Assistant may not be ideal, but contract work often turns permanent for employees who prove to be an asset.
5. Look to growing industries. Industries like technology and manufacturing are not going anywhere. Check career pages daily for newly announced positions.
Administrative Assistant Job Seeking Tips
Don’t apply to any jobs as a Administrative Assistant without thoroughly tuning your cover letter. This is your sales pitch, and it needs to be good. Here are a few guidelines on content and style.
1. Be selective about formatting. Most cover letters get less than 10 seconds from screeners. Use bold and italics only for jobs titles and degrees, but make sure you’re consistent. Bullets are also a great way to organization information. Ultimately, you want to easily and quickly draw attention to the most important areas.
2. Focus on accomplishments. Avoid a laundry list of job duties. Instead, use action words to describe what you actually achieved for your company.
3. Include full dates. If you just include a start and end year, employers will wonder whether you mean January or December. That’s a big difference.
4. Quantify your experiences. Employers love numbers. List the number of employees you supervised, the size of your team, how many products you directed or any benchmarks that you can convey with numbers.
5. Choose a summary over an objective. The traditional objective statement is unnecessary; your purpose is already clear. Instead, add a qualifications summary if you want to give screeners a two-second overview.
Cover Letter Samples for Business and Administration
When you're applying for administrative and business jobs, one of your most important qualifications will be your communication skills. The first time they will be evaluated is when the hiring manager reviews your cover letter and resume. It's important to make a good first impression, in order to increase your chances of landing an interview (and eventually, the job).
Before you start writing a cover letter, take a look at administration and business cover letter examples to get an idea of how to construct a professional and effective letter that is going to sell your credentials to the hiring manager.
What to Include in the Letter
Before you start writing your cover letter, review the job posting. You'll find a list of the job qualifications that the employer is looking for. Use your cover letter to show the hiring manager that you meet those requirements.
Match your qualifications to the job listing by analyzing the ad and making a list of keywords related to the skills and experience sought by the hiring manager. You can also include the general administrative and business skills that employers seek in the candidates they evaluate for employment opportunities, as well as any hard or soft skills related to the role but not specifically included in the ad.
Work these keywords into your cover letter and resume, to ensure that your application materials make it through the applicant tracking system and get to a real person with the ability to call you for an interview.
The letter should include the following:
- Subject Line, with your name and the job (if you’re sending your cover letter via email)
- Contact Information (top of letter for printed letter, below signature for email cover letter)
- Professional Greeting
- Paragraph 1: A brief introduction and why you are writing
- Paragraphs 2 and 3: Your qualifications for the job for which you're applying
- Closing Paragraph: Appreciation for being considered for the job, and how you will follow-up if you have a contact person
- Professional Closing
If you're not sure what to write, review these tips for how to write a cover letter before you get started, and a list of what to include in a cover letter.
Cover Letter Examples for Administration / Business Jobs
Review cover letter examples and then write a personalized letter that explains how your skills relate to the criteria listed in the job posting.
It's important that your letters are customized for each job you apply for, highlighting your relevant experience.
Sample Cover Letter - Business / Administration
Your City, State, ZIP Code
Your Phone Number
Your Cell Phone Number
Dear Hiring Manager,
I was excited to read about the Administrative Assistant job opening at XYZ company. I have several years of experience in a variety of fields including insurance and finance.
In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.
Thank you for your consideration. I look forward to hearing from you to arrange an interview.
Your Signature (hard copy letter)
Your Typed Name
More Cover Letter Samples:
Cover Letter Templates and Formats
Starting your cover letter from scratch? It’s often easier to start from a template. Staring down that blank page has the effect of making even the most accomplished job seeker momentarily forget all their qualifications and achievements.
These templates can offer a good starting point for your cover letter. Be sure to personalize your cover letters each and every time you apply for a job. It’s essential that your cover letter be targeted to the role you’re applying for; generic cover letters won’t show the hiring manager that you’re serious and enthusiastic about the role.
Again, these templates are just a starting place for your resume, which should be personalized to reflect your unique skillset, and targeted to the job for which you’re applying.
Administration / Business Resume Examples
When you are preparing to apply for jobs, it's helpful to look at resume examples, as well as cover letters, for your occupation. Review sample administration / business resumes including human resources, consulting, marketing, public relations, management and more resume examples.