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Donation Cover Letter Examples

Sample Letters Asking For Donations

Ready for two great sample letters asking for donations to help with the writing of your fundraising letters!

Use these samples to inspire your writing, give you a guideline of 'what to write', and simply, to get you started.

But remember that these sample letters are only guidelines and should not be used to tell the story of your cause...

Which is the most important part of your letter and the part that will impact your potential donors the most.

Your cause's story needs to be written in your own voice and with your own passion!

So make sure you only use these samples as they are meant to be used... as guidelines!

For fundraising letter writing tips read here.

Let's take a look...

Sample Letters Asking For Donations:

Please note: Both these Sample Letters asking for donations have been edited to preserve the real names and addresses of the people involved.

Letter One:


Frank L. Jones
Lonehill Children's Center
2204 Pinecrest Rd
Atlanta, GA 30303

Date: mm/dd/yyyy

Peter R. Logan
28 Sycamore Avenue
Atlanta, GA 30303

Subject: Donation Request

Dear Mr. Logan,

I am writing on behalf of the Lonehill Children's Center. Over the past four years we have been providing children from our surrounding community with free care, counseling, tutoring, and mentoring. Many of these Children come from broken or abusive homes and our centre is a haven for them, whenever they need it.

This is only made possible though through the generous funding we have received from members of our community and the citizens of Atlanta like you. This year though we are specifically seeking donations to fund the building of our library and the purchasing of books to fill it. As an educated person like you would understand, the access to books is of extreme importance to the development of our kids.

We hope that you will be able to join us in funding the development of our much needed library. We are specifically seeking donations of $100 but if you are only able to give $5 we will still highly appreciate your support. You can use the return envelope provided to send a Check (Payable to "Lonehill Children's Center"), or you can donate online at www.lonehillcc.com/donate.html

Any support will be highly appreciated by us and the kids that we provide a service to. If you have any queries please feel free to contact me through the phone number above or via email at [email protected]

Yours Faithfully,
Frank L. Jones

PS. Please remember that you are welcome to come down to the centre at any time to see exactly what your funds will be going towards. Just contact myself to book an appointment.


The second letter starts just a bit further below...

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Sample Letter Asking For Donations Number Two:


Peter Rankin
Edwards Quadriplegic Centre
124 Musgrave Ave
Durban, KZN 4000
031 313 3123

Date: mm/dd/yyyy

Steve McGuire
32 Weatherly Rd
Durban, KZN 4000

Subject: Requesting donation of items for a charity fundraising auction

Dear Mr. McGuire,

The Edwards Quadriplegic Centre is a home that provides for over 22 Quadriplegics of different age, gender, and race. Quadriplegics like Frank, who moves his wheelchair through a toggle operated by his chin, and who has to be bathed and fed by the staff at the home every single day... Basic human functions that he cannot do himself.

If it wasn't for the dedicated services of our home and staff, someone like Frank would not be able to survive. Our home and its services make life bearable and in fact, enjoyable for all our members!

Our annual auction is coming up and it is fundraisers like these that enable us to help Quadriplegics like Frank and keep our centre open. As you may know we rely heavily on the donation of auction items from friends and supporters of ours. As the owner of McGuire's appliances we are reaching out to you in request for the donation of auction items for our annual auction.

Not only will your donations benefit our home and the quadriplegics that live in it, but it will also benefit your business through the marketing value that you will receive from the auction event. Our annual auction is very well attended and is supported by people throughout the KwaZulu-Natal province. You will also receive promotional value through our online presence (Website, Facebook Page, etc.) and the promoting that we do for the auction!

If you have any questions regarding our centre or the auction please feel free to contact us through the given details. One of our committee will be contacting you anyway though in the next few weeks in regards to our event. If you are able to support us through the donation of auction items we would highly appreciate it... And so will our Quads!

Yours sincerely,
Peter Rankin

PS. We are obviously searching for multiple donations of items from different stores and merchants, but, if you are only able to donate one item, it will still make a huge difference. We thank you for your support in advance!



I hope that these two Sample Letters Asking For Donations will give you the guidelines and inspiration to get started with your fundraising letters.

Be sure to read the fundraising letter tips before you get started though!

And if you have any samples that you would like to share yourself then please send them in through this form.

Get all 5 Sample Donation Letters:

Click Here to download these 2 Sample Donation Letters, PLUS 3 MORE!

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Here is a selection of donation request letters to use for ideas on writing your own donation letter. Discover how to write fundraising letters that really work by packing them with real emotion backed by a powerful call to action.

Voice Your Donation Request – Increase results by adding voices to your donation request letter – How to give your fundraising letters more punch.

Fundraising Donation Request Letters – Get better results from your donation request letters by grabbing attention, building interest, creating a desire to help, and issuing a call to action.

Fundraising Letter Tips – Follow these tips for a better fundraising letter – Know who your audience is, why you are writing them, and what you want them to do.

Donation Request Letter Tips – How using a protagonist to relate your story boosts the results of any donation request letter.

Relay For Life Donation Letter – How to write a Relay For Life donation letter – Sample Relay For Life fundraising letter you can copy.

Donation Letters – How many times to ask for a donation in your donation letters – Why you should ask three times in your donation request letter.

Donation Letter Tips – Eight tips on writing a great donation letter – How to craft your appeal letter with a personal touch and increase your response rate.

Powerful Postscripts – Ten ways to boost donation letter response rates – Add powerful postscripts to your fundraising letters.

Increasing Donor Gift Size – How to increase the size of donor gifts from your fundraising letters – Proven methods for getting better donation response rates.

Thank You Letters – Seven tips on writing thank you letters, notes, or making donor recognition phone calls.

Donation Thank You Letter – Free sample donation thank you letter you can copy – Thanking donors with personalized thank you notes.

Sample Donation Thank You Letter – Here’s a sample thank you note and tips on how to thank each donor personally for their contribution.

Sample Fundraising Thank You Letter – Here is a sample fundraising thank you letter you can copy along with five tips on just how to say thanks for their donation in a heartfelt note.

Fundraising Letters – See what fund raising letters work for other non-profit groups.

Raising Funds By Mail – Five success pointers for raising funds by mail for your nonprofit – How to use direct mail to increase your non-profit fund raising.

Fundraising Mailing Lists – Tips for using a list broker to expand your fundraising mailing list – Sample donation requests to help raise funds easily.

Donor Newsletters – How to increase donor retention and donations by building relationships with prospective donors – Why you should avoid asking for donations in your monthly newsletter.

Fundraising Letter Reply – General guidelines and mistakes to avoid with your fundraising letter reply devices.

Donation Letter Storytelling – Discover why your donation letter should tell a good story to get a good response – Fundraising letter tips on improving your response rate.

Cardinal Rules of Fundraising Letters – Eight rules to follow when making a donation request – How to make sure your donation letter maximizes donations with a carefully crafted appeal.

Appeal Letter Tips – Tips for writing an appeal letter that motivates donors – Advice on everything from envelopes and reply devices to segmenting your mailing list and how often to mail it.

Appeal Letter Secrets – Discover the secrets of how to make ‘the ask’ in your appeal letter – Where, how much, and how often you ask will greatly influence donation levels.

Sample Donation Request Letters

How To Write Fundraising Letters – Sample donor query letter and tips on writing your own donation request.

Sample Fundraising Letter – Sample school event donation letter where you can insert your specific information.

Fundraising Letter Templates – Why you should avoid using fundraising letter templates – For starters they are too generic and don’t convey the right message to prospective donors.

Fund Raising Letter for School – Pitch letter for corporate donations to schools for academic programs.

Fund Raising Letter for Multiple Sclerosis – Sample fund raising letter for MS – Pitch letter for donations for event-style fundraiser to help fight disease.

Canadian Fundraiser Letter – Sample Canadian environmental donation query requesting a government grant for an envirothon fund raising event.

AIDS Fundraiser Letter – Very effective AIDS fundraiser letter requesting a donation or other participation in an annual fundraising event to raise money to fight infectious diseases.

Animal Shelter Appeal Letter – A sample appeal letter asking for donations to an animal shelter – Tips on how to craft your own donation request letter.

Appeal Letter – Five tips on how to write a letter of appeal – Donation request writing advice plus sample donation letter you can copy.

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